Colorful containers lined up in a port yard, seen from above

Cargo on the move, paperwork in order.

Agents that prepare cargo documents, track every shipment and reconcile freight, so your team handles exceptions instead of entering data.

3 scenarios · Logistics and transportation Scroll

Operations today

Every held container starts with a mistyped field.

Physical operations are efficient; the paperwork is not. Documents, tracking and freight billing account for most of the manual work.

PDF documents

Bills of lading, invoices and packing lists typed in by hand.

Tracking by phone

Customers calling to ask where their cargo is.

Unreconciled freight

Carrier invoices that don't match the agreed rate or the delivery.

Late exceptions

Delays and discrepancies found once they already cost money.

Scenarios

Three processes an agent can run today.

Every scenario starts from a real process and is adapted to your rules and systems in the Binaria Scan.

Scenario 01

Cargo documents agentActive

08:02Received bill of lading and commercial invoice
08:03Extracted 42 fields and 9 tariff lines
08:04Found a 120 kg weight difference against the manifest
08:05Sent the draft and the difference to the customs broker

Logistics and transportationCargo documents agent

Cargo documents without data entry

The problem. A logistics operator receives hundreds of bills of lading, invoices and packing lists a day, as PDFs and by email. A team types them into the customs system, and errors surface once the declaration has been rejected and the container is still held.

1Reads documents arriving by email and portal, in any format.
2Validates weights, values and tariff lines against the manifest.
3Prepares the declaration in the customs system, ready for review.
4Escalates only the differences, with the exact document and line.

Connects withEmailShipping line portalsCustoms systemERP

Expected impact

−70%preparation time per shipment

−85%rejections from data-entry errors

24/7document intake and review

Scenario 02

Tracking agentActive

05:30Checked 186 shipments across shipping lines, ports and GPS
05:31Found 7 shipments delayed by more than 24 hours
05:33Recalculated delivery dates and notified each customer
05:34Opened a case for the coordinator on 2 containers at risk

Logistics and transportationTracking agent

Shipment tracking with proactive alerts

The problem. Coordinators check shipping line portals, ports and GPS one by one to find each load. Customers learn about delays when they call to ask.

1Checks the status of every shipment across shipping lines, ports, customs and GPS.
2Detects delays, route changes and demurrage risk.
3Notifies the customer of the new ETA before they ask.
4Escalates only what needs a decision to the coordinator.

Connects withShipping line portalsGPS and telematicsTMSWhatsApp Business

Expected impact

−70%"where is my cargo?" calls

24/7visibility on every shipment

+1 dayearlier warning on delays

Scenario 03

Freight reconciliation agentActive

18:00Received the day's 64 carrier invoices
18:02Matched rates, routes and weights against contracts
18:03Checked signatures and photos on proofs of delivery
18:05Approved 58 invoices and held 6 with differences

Logistics and transportationFreight reconciliation agent

Freight and proof-of-delivery reconciliation

The problem. An operator pays hundreds of freight invoices a month. Checking that each one matches the agreed rate and a proven delivery takes days, and overcharges slip through unnoticed.

1Reads carrier invoices and proofs of delivery: signatures, photos and waybills.
2Matches rates, routes, weights and surcharges against the contract.
3Validates that every load has a proven delivery.
4Approves what matches and holds differences with full detail.